Food Farm Gardens (FFG)
Last Updated: October 11, 2025
Effective Date: October 11, 2025
1. Introduction
Food Farm Gardens (“FFG”, “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website (https://ffg.marlinyard.org) or participate in our Community Garden and or Farmer Partnership Program.
Our commitment:
- Transparent data practices
- GDPR compliance
- Caribbean data protection law compliance
- Secure data handling
2. Who We Are
Organization: Food Farm Gardens BV / Food Farm Gardens Association (FFGA)
Parent Organization: Stichting Marlin Yard (SMY)
Location: Plantation Succour, Sint Maarten
Contact: info@marlinyard.org
Data Protection Officer: Cee Marlin
3. Information We Collect
3.1 Personal Information (Farmer Applications)
When you apply to our Farmer Partnership Program, we collect:
- Full name, date of birth, nationality
- Contact information (address, phone, email, WhatsApp)
- Emergency contact details
- Government-issued ID
- Farming experience and qualifications
- Financial information (payment details)
- References and contact information
3.2 Website Usage Data
When you visit our website, we automatically collect:
- IP address
- Browser type and version
- Device information
- Pages visited and time spent
- Referral source
- Geographic location (general)
3.3 Cookies and Tracking
We use cookies for:
- Website functionality
- Analytics and performance
- User preferences
- Security
3.4 Communication Data
- Email correspondence
- WhatsApp messages
- Phone call records
- Form submissions
- Customer service interactions
4. How We Use Your Information
4.1 Farmer Partnership Program
- Process and evaluate applications
- Manage plot assignments
- Coordinate training and onboarding
- Process payments and financial transactions
- Provide technical support and guidance
- Manage CSA deliveries and customer relationships
- Administer CARET tokens and Eco Shares
- Coordinate cooperative activities
4.2 Website Operations
- Improve website functionality
- Analyze user behavior and preferences
- Enhance user experience
- Troubleshoot technical issues
- Prevent fraud and security threats
4.3 Communications
- Send application updates
- Provide partnership information
- Share educational content
- Announce events and opportunities
- Send newsletters (with consent)
- Respond to inquiries
4.4 Legal Compliance
- Meet regulatory requirements
- Comply with organic certification standards
- Fulfill tax and financial obligations
- Respond to legal requests
5. Legal Basis for Processing (GDPR)
We process your data based on:
- Consent: You have given explicit permission
- Contract: Necessary for partnership agreement
- Legal obligation: Required by law
- Legitimate interests: Business operations and security
6. Data Sharing and Disclosure
6.1 We Share Data With:
- HAICI School – For training and education programs
- The Keys Market – For sales and customer management
- Caribbean Impact Market – For online marketplace operations
- SENG Platform – For equipment financing (with consent)
- CARET Ecosystem – For token transactions
- Payment processors – For financial transactions
- Insurance providers – For group policies (cooperative members)
- Organic certification bodies – For compliance verification
6.2 We Do NOT:
- Sell your personal information
- Share data with advertisers
- Provide data to third parties without consent
- Transfer data outside EU/Caribbean without safeguards
6.3 Legal Disclosures
We may disclose information when:
- Required by law or legal process
- Protecting rights, property, or safety
- Preventing fraud or security threats
- Enforcing our terms and policies
7. Data Storage and Security
7.1 Storage Location
- Primary servers: EU-compliant hosting
- Backup systems: Encrypted cloud storage
- Physical records: Secure facilities at Plantation Succour
7.2 Security Measures
- SSL/TLS encryption for data transmission
- Encrypted databases
- Access controls and authentication
- Regular security audits
- Staff training on data protection
- Incident response procedures
7.3 Data Retention
- Active partnerships: Duration of partnership + 7 years
- Applications (rejected): 1 year
- Financial records: 7 years (tax compliance)
- Website analytics: 2 years
- Marketing consent: Until withdrawn
8. Your Rights (GDPR & Caribbean Law)
You have the right to:
8.1 Access
Request copies of your personal data
8.2 Rectification
Correct inaccurate or incomplete data
8.3 Erasure (“Right to be Forgotten”)
Request deletion of your data (with exceptions)
8.4 Restriction
Limit how we use your data
8.5 Data Portability
Receive your data in machine-readable format
8.6 Object
Object to processing based on legitimate interests
8.7 Withdraw Consent
Withdraw consent at any time (affects future processing only)
8.8 Complain
Lodge complaint with data protection authority
To exercise your rights, contact: info@marlinyard.org
9. Cookies Policy
9.1 Types of Cookies We Use
Essential Cookies (Required)
- Session management
- Security features
- Form functionality
Analytics Cookies (Optional)
- Google Analytics
- Website performance tracking
- User behavior analysis
Preference Cookies (Optional)
- Language settings
- User preferences
- Display options
9.2 Managing Cookies
You can control cookies through:
- Browser settings
- Cookie consent banner
- Opt-out tools
Note: Disabling essential cookies may affect website functionality.
10. Third-Party Services
10.1 Services We Use
- Google Analytics – Website analytics
- Email providers – Communication services
- Payment processors – Financial transactions
- Cloud storage – Data backup and storage
10.2 Third-Party Privacy Policies
Each service has its own privacy policy. We recommend reviewing:
- Google Privacy Policy
- Payment processor policies
- Cloud service provider policies
11. International Data Transfers
11.1 EU-Caribbean Transfers
- Data may transfer between Netherlands and Sint Maarten
- Adequate safeguards in place (GDPR Article 45/46)
- Standard contractual clauses used
11.2 Other Transfers
- Only with explicit consent
- Adequate protection mechanisms
- Compliance with data protection laws
12. Children’s Privacy
- FFG services are for individuals 18 years and older
- We do not knowingly collect data from children under 18
- If discovered, data will be deleted immediately
- Parents/guardians should contact us with concerns
13. Marketing Communications
13.1 Consent
- Marketing emails require explicit consent
- You can opt-out at any time
- Transactional emails (partnership-related) continue
13.2 Unsubscribe
- Click “unsubscribe” in any email
- Contact info@marlinyard.org
- Update preferences in your account
14. Data Breach Notification
In the event of a data breach:
- We will notify affected individuals within 72 hours
- Report to relevant data protection authorities
- Provide information on breach scope and impact
- Offer guidance on protective measures
15. Changes to Privacy Policy
- We may update this policy periodically
- Changes posted on this page with new “Last Updated” date
- Significant changes will be communicated via email
- Continued use implies acceptance of changes
16. Contact Information
Privacy Inquiries:
Email: info@marlinyard.org
Phone: +31 850041137
WhatsApp: +31 850041137
Mail: Stichting Marlin Yard, Stuifweg 68, 1794HC Oosterend, Texel, Netherlands
Data Protection Officer:
Name: Cee Marlin
Email: info@marlinyard.org
Supervisory Authority (EU):
Dutch Data Protection Authority (Autoriteit Persoonsgegevens)
Website: autoriteitpersoonsgegevens.nl
Supervisory Authority (Caribbean):
Sint Maarten Data Protection Authority
(Contact details as applicable)
17. Specific Program Privacy
17.1 CARET Token Transactions
- Blockchain transactions are public and permanent
- Wallet addresses may be visible
- Transaction history is transparent
- Personal identity not directly linked to wallet
17.2 Eco Shares Program
- Participation data tracked for allocation
- Performance metrics collected
- Financial distribution records maintained
- Cooperative members have access to aggregate data
17.3 SENG Platform
- Separate privacy policy applies
- Data shared only with consent
- Equipment financing records maintained
- Community savings circle data protected
18. Your Consent
By using the FFG website or applying to our Farmer Partnership Program, you consent to:
- Collection and use of information as described
- Cookie usage as outlined
- Data sharing with specified partners
- International data transfers with safeguards
You can withdraw consent at any time by contacting info@marlinyard.org
19. Questions and Complaints
If you have questions, concerns, or complaints about our privacy practices:
- Contact us directly: info@marlinyard.org
- We will respond within 30 days
- If unsatisfied, contact supervisory authority
This Privacy Policy is compliant with:
- EU General Data Protection Regulation (GDPR)
- Dutch Data Protection Act
- Caribbean data protection laws
- International privacy standards
Last reviewed: October 11, 2025
Next review date: October 11, 2026
By using FFG services, you acknowledge that you have read and understood this Privacy Policy.